How to prepare a beauty salon for a Rospotrebnadzor inspection

Maintaining a profitable nail salon requires more than just providing excellent manicures and pedicures. Strict adherence to health and safety regulations is also necessary, particularly for Rospotrebnadzor inspections. It may seem overwhelming to get your salon ready for these inspections, but if you have the correct checklists, you can make sure everything is in working order.

Inspectors will examine many things, from documentation requirements to sanitation practices. A thorough and well-defined checklist keeps you organized and gives you peace of mind that your salon complies with all legal requirements. This keeps your company legally compliant and gives your customers a secure and friendly environment.

We’ll walk you through the necessary checklists in this post to make sure your salon is ready for a Rospotrebnadzor inspection. These useful pointers will make it easier for you to handle the inspection procedure whether you’re a seasoned salon owner or brand-new to the field.

Contents

Legislation
General requirements
Premises

Water supply and sewerage
Sanitary regime
Additionally

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Legislation

A Rospotrebnadzor inspection may consist of:

scheduled;
unscheduled.

Unplanned inspections are conducted when there are valid reasons to do so, such as when multiple client complaints have been received. One scheduled inspection is conducted every three years, with the first inspection taking place no sooner than three years following the company’s registration.

Federal Law No. 294 states that the entrepreneur is notified three working days in advance of scheduled inspections and on the day of the inspection for unscheduled ones.

There is not enough time—even three days or two hours—to get rid of all the infractions that have been accumulating over the previous three years. We have compiled a list of factors that inspectors look for in order to prevent issues.

Additionally, a comment on how the beauty salon should adhere to a specific legal requirement is included with each inspection object.

How should I handle it?

save and view this information;

conduct an independent inspection at least once a year, so you will be ready for a visit from inspectors at any time.

Whenever feasible, attempt to comply with the law from the start; this is a simpler process than obeying inspectors’ orders and fixing the mounting backlog of inadequacies.

The primary documents that must be reviewed in order to get ready for the inspection are:

Sanitary requirements SanPiN No. 2.1.2.2631-10 for hairdressers and salons;
Order of the Ministry of Health and Social Development No. 302n – on medical examinations;

Federal Law No. 52 – on maintaining sanitary conditions for the well-being of people;
Federal Law No. 15 of 23.02.2013 on the ban on smoking in public places;
SanPiN 2.2.4.3359-16 – sanitary requirements for workplaces;

Federal Law No. 294 – on the protection of individual entrepreneurs and legal entities during inspections;

The Prosecutor General’s Office website lists scheduled inspections in every area. Go to the "Search for inspections" tab and enter the following details in the "KNM data" field: name, TIN, and OGRN to look for an inspection of your business.

General requirements

First things to look for:

the entrepreneur notified the territorial body of Rospotrebnadzor about the start of activities related to the provision of household services

It is essential to get your nail salon ready for a Rospotrebnadzor inspection if you want to stay in compliance and stay out of trouble. This article offers a concise and useful checklist to make sure your salon complies with all health and safety regulations, including those regarding documentation and hygiene procedures. You can pass inspections with confidence and maintain the smooth operation of your business by adhering to these guidelines.

Premises

Control-related queries:

is there a place for disinfection, pre-sterilization cleaning and sterilization

air exchange. We remind you that beauty salons, as well as manicure, pedicure and other household services rooms must have supply and exhaust ventilation. The exception is rooms where no more than 3 people work – there you can ventilate through transoms. A transom is the upper sash of a window;

foot baths. If disposable liners are not used, there must be at least 2 baths and both must have hot and cold water. Regardless of the pedicure technique, in the office you need a sink for washing hands, also with cold and hot water;

furniture. Here, inspectors check whether the furniture upholstery is suitable for disinfection. If your sofas are upholstered in pile fabric, Rospotrebnadzor will have questions about how you disinfect surfaces during routine and general cleaning;

Water supply and sewerage

Water-related queries:

Is there a water supply in the premises suitable for drinking and household work

Sanitary regime

Control over adherence to hygienic laws and guidelines:

carrying out a three-stage processing of instruments in a beauty salon

hair. If there is a hairdresser in a beauty salon, Rospotrebnadzor will definitely pay attention to the presence of a dustpan with a lid, as well as a room where cut hair is stored;

towels. Clean reusable towels should be stored separately from dirty ones. Storage in closed cabinets and on open shelves is allowed. If open shelves are used, each towel must be packed. Many laundries are engaged in the packaging of towels. You can conclude an agreement for centralized laundry, and the laundry will independently pack the washed towels in individual polyethylene packages. The presence of a centralized laundry system is also noted by Rospotrebnadzor. The salon has two options – to organize a mini-laundry in a separate room or to enter into an agreement with a specialized organization. The second option is more reliable, cheaper and easier to implement, because to create a mini-laundry you also need to comply with the requirements of SanPiN 2.1.2.2646-10 for laundries;

consumables. All consumables must be disposable – napkins, caps, orange sticks, cotton pads. Inspectors check the availability of disposable consumables, as well as the rules for their disposal;

sets of tools. Each master – manicurist, hairdresser, makeup artist, must have at least 3 sets of tools. One ready for work, one for processing and one in reserve;

sterilization safety. Make sure that the autoclave or dry heat sterilizer has not only a certificate of conformity, but also instructions in Russian, as well as a registration certificate. Only if you have 3 documents at the same time is it allowed to operate the device in a beauty salon;

disinfection. The next check point is the storage of working solutions – in closed, labeled containers, as well as the presence of documents on state registration of the disinfectant;

PPE. PPE for beauty industry workers is not fixed in legislative documents, but is becoming the object of attention of Rospotrebnadzor. For masters, it is recommended to provide gloves, masks, caps, as well as special clothing;

Manicurists should carry personal protective equipment. Learn about the various risks in a salon and how to avoid them.

Additionally

In one way or another, the application of SanPiN is connected to all of the earlier inspection objects. They are examined first and without fail.

Supervisory organizations may additionally verify, contingent on the circumstances:

the operation of the bactericidal unit

Moreover, Rospotrebnadzor lacks the authority to request records pertaining to:

labor relations. All documents related to employment are within the competence of the Labor Inspectorate;
finance. Cash reports and internal accounting are checked during a tax audit;

fire safety. Evacuation plans, fire extinguishers, smoke detectors – all violations in this area are identified by the Ministry of Emergency Situations during an inspection for compliance with fire requirements.

Please leave a comment if you have any additional questions or requests!

All about hygienic standards and guidelines according to the kind of operation: salons, hair salons, solariums, beauty parlors, etc.

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7 comments on “Checklists for salon readiness for inspection by Rospotrebnadzor”

Nadezhda

I work for myself and rent an office space in a building. Rospotrebnadzor called to inquire about the availability of a consumer corner, logs of workplace instructions, and fire safety. Should I bring all of this to work with me?

Mikhail

Hello there. I appreciate the helpful article. Tell me, please: 1. How can I inform Rospotrebnadzor that the office is open? Is it possible to do this using the MFC? 2. What should be the recirculator’s hourly capacity? The formula for calculating the volume of a room is nowhere to be found.

Editorial staff

Mikhail, hello! You can notify Rospotrebnadzor about the start of entrepreneurial activity in 4 ways: 1. Through the State Services portal – Category "Business, entrepreneurship, NPO"
2. Through multifunctional centers of the MFC;
3. In person at the territorial office of Rospotrebnadzor;
4. By registered mail. To calculate the recirculator capacity, refer to Manual P 3.5. 1904-04. 3.5"Disinfection. Using an ultraviolet bactericidal emitter for disinfecting air in rooms". There are many formulas for calculation based on the initial data. Usually, calculations are made in reverse, that is, the efficiency of a specific model with a certain power is calculated (Examples are in Appendix 5 of the above document). A simple example: Let"s take, for example, the Orion-1 recirculator. The performance of this model is 45 cubic. m per hour. The area of the room, say, is 90 sq. m. With a ceiling height of 2.5 m – this is 225 cubic. m. It turns out that the Orion-1 will "drive" the entire volume of air in about 5 hours. According to the Guide, which we referred to above, the duration of effective radiation for closed recirculators is 1-2 hours (item 7.1). Then, according to the requirements, we will need 4-5 Orion-1 recirculators or a device with greater productivity. Also for design and calculations, you can contact specialized organizations, where they will draw up a plan taking into account all the nuances – the type of room, ventilation performance, etc.D.

Gulia

And what standards does the SES have for independent contractors? For example, can I hire a private space for pedicures and manicures, or do I first need to register as a sole proprietor? In addition, before beginning any kind of business, do I need to submit paperwork to the SES, sign contracts for trash collection and other services, and maintain journals?

Editorial

Hi, Gulia! Generally speaking, the organizational and legal structure of the business entity has no bearing on the requirements of sanitary norms and regulations. In other words, you must abide by all SanPiN regulations if you offer services to the general public. Furthermore, as self-employed, you are permitted to carry out this kind of activity in accordance with the federal law "ON CONDUCTING AN EXPERIMENT TO ESTABLISH A SPECIAL TAX REGIME "TAX ON PROFESSIONAL INCOME." However, since this method of operation is new, it is best to speak with the tax office and Rospotrebnadzor directly as each region may have unique requirements.

ANNA

Hi there. At what height can a beauty studio operate? If converted into a non-residential space, a first-floor apartment. 2.50 meters from floor to ceiling in height

Editorial

Hi there, Anna! Previous iterations of SanPiN for hair salons and beauty parlors mandated that ceiling heights in workrooms be no less than 3 meters, and in utility rooms, no less than 2.7 meters. The most recent version of SanPiN 2.1.2.2631-10 does not specify ceiling height requirements, so if the room meets other sanitary requirements, it is acceptable to set up a beauty studio in it.

Checklist Item	Details
Sanitary Conditions	Ensure all workstations, tools, and surfaces are clean and disinfected.
Documentation	Have all necessary licenses, employee health records, and cleaning logs up to date and accessible.
Waste Management	Properly dispose of hazardous waste and keep records of disposal methods.
Personal Protective Equipment	Ensure staff have access to gloves, masks, and other PPE, and are using them correctly.
Ventilation	Verify that the ventilation system is functioning properly and meets regulatory standards.

While getting ready for a Rospotrebnadzor inspection may seem overwhelming, you can make sure your salon satisfies all the requirements by using a comprehensive checklist. You can maneuver through inspections with confidence and without needless stress by concentrating on important areas like documentation, hygiene, and proper equipment maintenance.

It’s critical to regularly review and update the procedures used in your salon. This not only keeps you in compliance but also shows your dedication to giving your clients a secure and respectable environment. During inspections, it can be very beneficial to pay attention to small details like correct record-keeping, cleanliness, and proper disposal of waste.

Maintaining organization and being proactive will better prepare you to manage inspections with ease. Recall that the purpose of a Rospotrebnadzor inspection is to make sure your salon provides the best possible care and security, not just to check for compliance. Maintaining your salon’s reputation and averting potential problems can be achieved by keeping your checklist current and adhering to it regularly.