How a beauty salon should notify Rospotrebnadzor about the start of operations

Although opening a new beauty salon is an exciting endeavor, there are significant duties involved. Notifying the Federal Service for Surveillance on Consumer Rights Protection and Human Wellbeing, Rospotrebnadzor, about the opening of your salon is one of your most important tasks. This is an essential step to take in order to guarantee that your company runs efficiently and complies with all legal requirements regarding health and safety.

When it comes to managing public health and safety, rospotrebnadzor is essential, especially in establishments like beauty salons where hygienic conditions and cleanliness are crucial. Notifying them is more than just a formality; it guarantees that your salon complies with all applicable regulations right away and helps prevent future compliance problems.

We’ll walk you through the process of telling Rospotrebnadzor that your beauty salon has opened for business in this article. We’ll go over the required actions, the paperwork you need, and any other crucial information to remember. By adhering to these recommendations, you can establish a strong foundation for your company and uphold a high level of service and safety.

Step	Description
1. Prepare Documents	Gather all necessary documents, including your business registration, hygiene certifications, and health and safety plans.
2. Notify Rospotrebnadzor	Submit a written notification to the local Rospotrebnadzor office. This can often be done online or by mail.
3. Provide Details	Include details about your salon, such as the address, contact information, and the services you offer.
4. Wait for Response	Rospotrebnadzor may review your submission and may contact you for additional information or inspections.
5. Follow Up	Make sure to follow up to confirm that your notification has been processed and there are no outstanding issues.

When Rospotrebnadzor should be notified

Since its founding on June 30, 2004, Rospotrebnadzor has been in charge of carrying out state mandates to oversee adherence to consumer rights and sanitary and epidemiological supervision.

Since 2009, unless there are specific legal exceptions, all business entities have been required to notify state control bodies when they begin operations. The bylaws don’t clearly list the services that call for notifying Rospotrebnadzor, but RF Government Resolution No. 584 offers a list of OKVEDs, using which entails providing information to Rospotrebnadzor.

Among these categories of economic activity are:

• Group 96.02 – Provision of services by hairdressers and beauty salons.
• Group 47.75 – Retail trade of cosmetics and personal hygiene products in specialized stores.
• Subgroup 96.04.10 – Services in the field of physical culture and health activities.

The final subgroup was added for a purpose—massage services are frequently offered in beauty salons.

The first thing to do when getting ready for an inspection is to see if there is a notification.

Deadlines for informing Rospotrebnadzor about the start of activities

Though this does not imply that the notification has to be filed at the same time, the date of the start of entrepreneurial activity is recognized as the date of entering information into the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs. The law lets you choose how often to observe the deadlines for sending information, even though they aren’t very clear.

From the time of state registration until the day of actual service delivery, the supervision service is notified. We come to the conclusion that while having a specific OKVED in the extract does not mandate that information be sent to Rospotrebnadzor, it must be done at the time of accepting the first client in order to avoid administrative fines.

In order to guarantee adherence to health and safety regulations, it is imperative for beauty salons to notify Rospotrebnadzor, the Russian Federal Service for Surveillance on Consumer Rights Protection and Human Wellbeing, in advance of their planned opening. Ensuring compliance with legal requirements and upholding hygienic standards is imperative, safeguarding both employees and clients. In order to prevent possible fines or shutdowns, the process entails submitting the required documentation and following particular protocols. Appropriate notification not only keeps the salon legal but also fosters customer trust by demonstrating a dedication to their security and welfare.

Procedure for notifying Rospotrebnadzor about the start of activities

Information can be sent to the supervisory authority in a number of ways, such as:

• registered letter;
• personal delivery;
• provision through the MFC;
• ESIA State Services.

The following paperwork is needed in order to comply with the appeal form:

1. Notification.
2. Extract from the Unified State Register of Individual Entrepreneurs (IGRIU).
3. Copy of the certificate of registration with the tax authorities.

The notification template is available on the territorial administration’s official website, and the other documents are either issued upon request or supplied by the tax authority upon registration.

Registered letter

Two copies of the notification, along with any attachments, must be prepared and sent to the supervisory authority’s address via registered mail along with the notification and a list of contents.

Since the date of letter delivery is regarded as the moment of duty fulfillment, it is necessary to save the receipt-order verifying the letter’s delivery to the post office. Following receipt by the Rospotrebnadzor office, the documents will be appropriately marked and one copy will be sent back to the applicant.

Court delivery

A notification must be delivered via the Rospotrebnadzor office by means of in-person document presentation. This can be filed through a representative, but in this instance, a power of attorney is required to formally establish the authority. It is required of you to carry an additional copy of the notification, so that the staff members can record the receipt of the application on it.

Submission through the MFC

You must schedule an appointment in order to submit documents through a multifunctional center. You can do this in one of the following ways:

• in person;
• by phone;
• on the regional portal "My Documents", through the ESIA Gosuslugi account.

You can give the notification to the center staff when you visit the MFC at the designated time, and they will forward it to the supervision service. When the package of documents is delivered to the MFC specialist, the duty to notify Rospotrebnadzor is deemed to have been completed. This will be verified by the receipt being issued.

ESIA Gosuslugi

The Unified State Services Portal allows you to transmit information without having to leave your place of employment, but its apparent simplicity belies its complexity as the method for submitting documents is the most intricate one.

In order to use the portal, you must:

• ESIA Gosuslugi account;
• enhanced electronic digital signature;
• a computer with installed software to work with the EDS.

It is crucial that the account be made for the responsible party, which means that a citizen who registers as an individual will not be permitted to send out notifications on his own behalf as a sole proprietor. This also holds true for the EDS.

In order to use the service, you must:

1. Log in to your account.
2. Go to "Service Categories".
3. Select "Registration in the notification register".
4. Open "Reception and accounting of notifications on the commencement of certain types of work and services".
5. Upload electronic documents and sign them with an EDS.
6. Send them for verification.

An email confirming the submission of the notification will be sent to you once the process is finished. The portal also has the review’s results available.

There is no cost associated with the service. Information about the company is added to the consolidated register notice.crc.ru within ten days of the documents’ receipt date. If the appeal’s format is not followed correctly, you will receive a reasoned refusal. Once you’ve read it, you can either resubmit the notification with the violations fixed, or, if the refusal is incorrect, you can contest it in court or before a higher authority.

Responsibility for failure to comply with the procedure for notifying Rospotrebnadzor

Since failure to submit or inaccurate information provision is punishable under Art. 19.7.5-1 of the Code of Administrative Offenses of the Russian Federation, proving the existence of a violation will not go unpunished. Individual business owners face fines of 3–5 thousand rubles in the first instance, and legal entities face fines of 10–25 thousand rubles. In the second case, the penalties are 5–10 thousand and 20–30 thousand rubles, respectively.

The lack of notice is discovered both in the course of regularly scheduled inspections and when citizens’ complaints are being reviewed; the latter are reported to other inspection bodies in addition to Rospotrebnadzor. For instance, information about a violation is forwarded by the prosecutor’s office to the body designated to draft the protocol, which then renders the final judgment.

When a violation is found, the judge of the magistrate’s court, which has jurisdiction over the case, decides what to do with the administrative protocol that Rospotrebnadzor has created. The minimum fines are typically imposed when there is no indication of malice behind the infractions, but in certain circumstances, they can be lowered or eliminated completely.

When an act does not constitute a substantial risk to the public and the offence was committed without the offender’s malicious intent, they are presumed not to be held liable as long as they take steps to mitigate the effects.

For instance, you began working and sent a notification, but a typo prevented you from being added to the register. You made the necessary corrections and reapplied to Rospotrebnadzor after finding out about this. Formally, there is a violation, but there is a chance that it will be deemed insignificant after a court petition to apply the provisions of Art. 2.9 Code of Administrative Offenses of the Russian Federation has been filed.

Situations that demonstrate the organization’s positive attributes—such as its social focus, lack of hygienic or epidemiological rule violations, notification of the inspection upon arrival, etc.—are necessary to lower the fine amount. The court will lower the fine amount based on p.p. 3.2 and 3.3 of Article 4.1 of the Russian Federation’s Code of Administrative Offenses if enough mitigating circumstances can be presented. It is important to remember that the fine in any event cannot be less than half of the minimum punishment stipulated by the Code.

Regional features

Here, there are two things to keep in mind. Firstly, not all notifications go to the Rospotrebnadzor territorial office. Information should be sent to the Federal Medical and Biological Agency (FMBA) if your municipality is one that it serves.

For instance, in the following settlements, information regarding the commencement of operations in the Moscow region is not provided to Rospotrebnadzor:

• g. Krasnoarmeysk.
• g. Peresvet.
• g. Protvino.
• Zvezdny Gorodok.
• village. Obolensk
• village. Remmash.

The second issue facing entrepreneurs has to do with the COVID-19 pandemic. Local authorities possess the authority to implement supplementary measures aimed at curbing the transmission of coronavirus infection, contingent upon the epidemiological circumstances in the respective regions. Due to the limited capacity of state institutions to work with the populace in certain regions, information submitted by courier to the MFC and Rospotrebnadzor is not available at this time.

This does not absolve you from informing the appropriate body of the commencement of operations, as the requirements for filing notifications have not been suspended for the duration of the special situation. As a result, familiarize yourself with the details regarding the process for receiving citizens on the Rospotrebnadzor territorial office’s official website and, if required, mail documents.

What else needs to be notified

Many people are curious as to whether it’s necessary to inform the relevant authorities when activities are suspended and resumed.

This is straightforward: in accordance with Federal Law No. 294 of December 26, 2008, Article 8, Paragraph 6, extra notifications are required in the following cases:

• change of legal or actual address;
• reorganization of a legal entity.

Therefore, it is not necessary to send out further notifications in the event that work resumes. One exception to the stated rule is that you will still need to submit a notification if you are an individual entrepreneur who lost status and was expelled from the USRIP but later regained registration with the tax authority.

Kindly post any queries you may have in the comments section!

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5 comments on “How a beauty salon should notify Rospotrebnadzor about the start of its activities”

Oltga

Should I follow certain guidelines and have certain documents in place if I work as a self-employed manicurist in my office?

Marina

Should I notify Rospotrebnadzor of my opening as an individual if I work for myself and open a manicure salon?

Editorial board

Hi Marina! One of Rospotrebnadzor’s territorial offices provided an explanation at the end of 2020, stating that self-employed people are exempt from notifying Rospotrebnadzor when they begin their own business. Government Resolution No. 584 of June 16, 2009 governs this matter and specifies that information on the commencement of work must be provided only by legal entities and individual entrepreneurs. However, since self-employment is a test and will frequently undergo additions, modifications, and changes, we advise keeping an eye on the publication of new legislative documents and amendments pertaining to it.

Alexander

Hi there. I started my own hair salon and opened an individual entrepreneur business. Upon opening, the hair salon notified Rospotrebnadzor about the commencement of the individual entrepreneur’s activity. Should I submit a notification again in relation to the ownership change?

Editorial staff

Hello, Alexander! There is no requirement to file a notification when the legal entity of the hair salon has a new owner. If our understanding of the situation is correct, we are discussing how the previous individual entrepreneur in your case stopped operating and the new one started. What matters in this situation is that a new business venture in the form of an individual entrepreneur emerged; the actual transfer of ownership of the building or premises is of no consequence. To avoid exposing yourself to potential risks in the future, we advise notifying Rospotrebnadzor in this case.

There are significant duties associated with opening a beauty salon, particularly in terms of informing Rospotrebnadzor. Adhering to appropriate protocols is essential to guarantee adherence to regional health and safety mandates. Both the security of your customers and the efficient operation of your company depend on you taking this action.

When notifying Rospotrebnadzor, be sure to gather all required paperwork and adhere to the official protocol. This usually entails sending in an application, proving that your salon is registered, and providing information about the credentials and background checks of your employees. Simplifying the procedure can be achieved by maintaining correct records and making sure all paperwork is current.

Recall that maintaining compliance fosters client trust and helps avert legal problems. From the outset, you can establish a positive impression for your business by demonstrating your dedication to maintaining high standards of hygiene and safety. Thus, don’t skip this step—it’sessentialto operating a profitable and respectable beauty salon.

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