Occupational safety in a beauty salon – documents and events

For the benefit of both clients and staff, occupational safety in a beauty salon is essential. Maintaining a safe and healthy environment lowers the risk of illness, helps to avoid accidents, and fosters a happy environment. It is essential for salon owners to comprehend and put appropriate safety precautions in place.

The use of appropriate equipment, maintaining cleanliness, and adhering to hygiene guidelines are all important components of salon safety. It’s also critical to handle products and chemicals carefully and to be aware of any hazards associated with them. Everyone can stay informed and ready with the support of routine safety inspections and training.

Beyond doable solutions, there are legal obligations to take into account. Local health authorities have set specific regulations and standards that beauty salons must follow. This frequently entails keeping thorough records of everything, including employee training manuals, safety guidelines, and evidence of routine equipment maintenance.

Beauty salons can establish a secure and healthy environment by emphasizing both preventive measures and adherence to legal standards.

What does OT consist of

OT stands for occupational safety, a system that lets you keep employees safe while they’re working. Section 10 of the Russian Federation’s Labor Code stipulates that ensuring worker safety is a requirement of labor legislation. The requirements for enterprise safety are outlined in this section of the law.

Employers bear full responsibility for workplace safety, and employees are accountable for adhering to it. The Labor Code permits an entrepreneur or an individual designated by them, such as a manager or administrator, to assume the role of OT engineer in cases where the workforce size is less than fifty.

It is crucial that the newly hired staff member completes a 40-hour required course on the establishment, administration, and upkeep of labor protection within the company. He won’t be able to monitor labor protection compliance, train staff on general policies, create documentation, or generally carry out his duties as the labor protection person until he has finished this training.

The requirements for all training are outlined in Ministry of Labor Order No. 1/29.

Educational organizations licensed to conduct educational activities are the venues for training. For example, you can get in touch with the Progress Scientific and Technical Information Center in Moscow and St. Petersburg.

Three sections comprise all paperwork and actions utilized within the labor protection system’s framework:

1. Legal. Includes the preparation of papers related to labor protection, its provision and compliance – orders, acts, regulations;
2. Technical. Consists of specific actions – drawing up instructions and conducting briefings, developing evacuation plans. That is, the embodiment of everything that the legal part prescribes.
3. Sanitary and hygienic. Includes documents and activities aimed at maintaining sanitation and hygiene.

Legal section

Documents, actions, and steps taken to uphold the legal standards for both employers and employees are included in the legal section. Included in the legal aspect of labor protection are:

• Federal laws;
• Regulatory acts;
• Local documents of the beauty salon.

All legislative documents pertaining to an individual or as an employee are considered federal laws. For instance:

• Constitution of the Russian Federation;
• Labor Code;
• Resolutions of the Ministry of Labor;
• Orders of the Ministry of Social Development.

If Article 212 of the Russian Federation’s Labor Code stipulates that laws, orders, and regulations must be known and kept on hand, then the beauty salon’s local documentation still need to be created.

To support the legal portion, the following list must be prepared:

• employment contracts, indicating the duties and rights of the employee and employer;
• agreements. Attachment to the employment contract, which specifies information not included in the employment contract, for example, a change in the payment system;
• labor safety instructions for each category of workers – manicurists, hairdressers, makeup artists, massage therapists, administrators, cleaners;
• beauty salon standards for service, routine and organization of the work process;
• regulations on the distribution of responsibilities for ensuring labor safety, if they are divided between several employees, that is, if a separate labor safety service is created;
• work regulations;
• list of positions that are entitled to receive personal protective equipment – gloves, masks, gowns, aprons;
• job descriptions of employees;
• knowledge testing protocols. Created separately for each knowledge test conducted. The protocol includes information about the composition of the commission, the employees who are to undergo training, and the program of the lesson. The program is written in outline, that is, blocks, topics, sections.

Directives:

• On the appointment of a person responsible for ensuring OT. This can be a manager, a manager, an engineer, an administrator;
• With a list of persons under whose supervision and guidance the internship of new employees is carried out;
• On the creation of a commission that will test the knowledge of employees in the field of labor protection. It should include at least 3 people, for example, a manager, a manager and a HR specialist. It is important that each member of the commission has completed 40 hours of training in OT;
• On conducting training for employees in OT;
• On the appointment of a person responsible for electrical equipment.
• On assigning 1 electrical safety group.

Actions taken to meet the legal section’s requirements:

• timely draw up papers – employment contracts, agreements, protocols and orders. Each document is drawn up no later than the day from which it comes into force. The exception is documents that amend previously adopted conditions – for example, changing salary accruals from a specific date or training employees in a certain period;
• comply with the storage periods of documentation in the beauty salon archive. You can see the storage duration in the section "Storage periods of documents";
• monitor changes in the Labor Code of the Russian Federation, as well as updates to previously issued documents. The latest version of all legislative acts, orders and laws is on the ConsultantPlus website.

Technical section

All incidents, actions, and circumstances pertaining to guaranteeing security and fire safety in a beauty parlor are considered technical regulations.

We won’t repeat what has already been covered in a different article regarding the "Safety" section.

This section contains the following provisions:

• General requirements for safety safety at the workplace;
• Fire safety;
• Electrical safety.

Put simply, the technical is already practice, and the legal domain is theory. Within this section’s parameters,

• A plan of organizational and technical measures for labor protection;
• Evacuation plan;
• Instructions defining the behavior of workers in emergency situations – fire, gas leak, pipe break, attack;
• Fire safety instructions;
• Electrical safety instructions;
• First aid instructions.

Logs:

• Registration of accidents during the work process;
• Introductory briefings on fire safety, PB;
• Briefings on electrical safety, EB;
• Briefings on general labor protection requirements.

Actions necessary to meet the technical requirements of labor protection:

• systematic briefings on compliance with safety precautions, fire and electrical safety. Briefings on general labor protection and fire safety requirements are conducted once every 6 months, on electrical safety – once every 12 months;
• monitoring the implementation of the standards and requirements prescribed by the instructions. These include handling electrical appliances, sterilization equipment, solutions;
• conducting training of new employees no later than a month after employment;
• filling out training logs and taking the signature of the instructed employee;
• familiarizing employees with changes made to instructions, orders and requirements. If the changes concern their immediate activities, they are familiarized with the changing documents under signature.

Sanitary and hygienic section

This covers all operations, regional records, and hygienic practices implemented in the beauty parlor, along with adherence to SanPiN regulations.

There are two sections to the sanitary and hygienic area:

1. Industrial sanitation – activities related to the creation of healthy conditions, as well as the prevention of the development of occupational diseases in workers;
2. Occupational hygiene – the impact on the body of workers of production processes, equipment and materials used.

Documents that attest to the provision and performance of hygienic and sanitary standards include:

• Regulations on conducting periodic medical examinations for employees;
• List of employees who undergo medical examinations;
• Rules for providing employees with PPE indicating the categories to whom personal protection is provided, for example, a cleaner, manicurists during disinfection;
• Cards for accounting and issuing PPE – personal protective equipment;
• Standard for issuing flushing agents;
• Cards for issuing flushing agents;
• Order on standards for carrying out laundry work;
• List of employees who are entitled to be issued flushing agents.

Documentation is just one aspect of maintaining a clean and hygienic environment; other measures include:

• regular medical examinations by beauty salon employees with the entry of data in a personal medical record. All salon employees, including the administrator and manager, must undergo a medical examination. Frequency of execution – once a year;
• conducting briefings on industrial sanitation and hygiene as part of general instructions on labor protection. This means that the legislation does not provide for a separate briefing on hygiene and sanitation, and all information on this area is included in the general briefing;
• comply with the requirements for the issuance of PPE and washing agents. This should be controlled by the person responsible for labor protection. Issue is accompanied by filling out personal cards;
• comply with the execution by employees of all standards prescribed by SanPiN and local regulations, lists, orders.

For the sake of the safety of both employees and customers, occupational safety in beauty salons is essential. This entails carrying out routine safety inspections and training sessions in addition to comprehending the relevant safety documents, such as health and safety guidelines. Salons can lower health risks, avoid accidents, and make sure everyone feels welcome and professionally attended to by keeping a safe environment.

Document storage periods

It is advised to store documents for a minimum of a year if they are not mentioned in the section or fit into any of the categories.

Reporting

Regular reporting is required for occupational safety in beauty salons: once a month, every six months, and right away.

The employee in charge of providing and ensuring compliance with overtime is in charge of maintaining the documentation pertaining to it. In the event that the manager handles labor protection responsibilities in the absence of this individual, he prepares all paperwork.

There are three guidelines to remember when writing reports:

• Clearness and conciseness. Reports do not imply the use of high-flown sentences and an abundance of descriptions. Reports are provided in a clear form reflecting the essence, without fluff. For example:

Erroneous: "This month, no inspections were carried out by higher authorities or supervisory organizations." No violations were found and no acts directing their correction were issued as a result of the lack of inspections.

True:

Report on inspections by higher authorities

Inspections were not conducted.

• Literacy. Reports must be compiled without errors, as well as without the use of colloquial, colloquial words.
• Affiliation with the organization. On each of the reports, a hat, including the name of the organization, is filled with a place for approval by the head of the cabin or branch, as well as the date of compilation. At the end, the author of the report is indicated, and his signature is also put.

Responsibility

The Code of Administrative Offenses of the Russian Federation, Art. 5.27.1, governs labor protection violations and noncompliance with legal specifications.

When looking over fines and penalties, it’s crucial to realize that, even with the appointment of a labor protection officer, the owner of the beauty parlor will still be held accountable and punished alongside the employee who broke the law.

Infractions pertaining to the admission of workers without proper medical examination results and without having received labor protection training:

• Officials and individual entrepreneurs – a fine of 15-20 thousand. rubles.;
• Legal entities – 100-130 thousand. rubles.

PPE is not issued or is issued too soon:

• Officials and individual entrepreneurs – a fine of 20-30 thousand. rubles.;
• Legal entities – 130-150 thousand. rubles.

Violations pertaining to the neglect of legislative acts and regulations, as well as those concerning labor protection within the company, include:

• officials and individual entrepreneurs – a fine of 2-5 thousand. rubles.
• Legal entities – 50-80 thousand. rubles.

For persistently breaking any of the aforementioned guidelines:

• officials – 30-40 thousand. rubles., or deprivation of the right to hold a specific position in a specific field for up to 3 years;
• individual entrepreneurs – 30-40 thousand. rubles. or 90 days of prohibition on conducting activities;
• Legal entities – 100-200 thousand. rubles. or 90 days of prohibition.

Questions

Who verifies that OT requirements are being followed?

In this case, the inspection bodies are the Labor Inspectorate and Rospotrebnadzor, in addition to highly specialized services like the fire department. A thorough examination of a beauty salon’s compliance with OT regulations can be conducted by Rospotrebnadzor and the Labor Inspectorate, while the fire service can only verify compliance with electrical safety and fire safety regulations.

The article included a long list of directives, laws, and regulations; one wonders if reading them all is required.

All of the documents mentioned in the article must be available in the beauty salon because they are all based on orders, articles, or resolutions issued by the Russian Federation government.

PPE and flushing agents are mentioned in the sanitary and hygienic section. Where are the issuance standards located, and who can view them?

PPE is distributed in compliance with the guidelines outlined in the Ministry of Social Labor’s Order No. 997n’s Appendix. It outlines the list of products required for every profession.

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Documents Required	Safety Measures
Employee Training Records	Provide regular training on handling tools and chemicals safely.
Sanitation Protocols	Ensure all equipment is sterilized before and after each use.
Health and Safety Guidelines	Post clear safety guidelines for employees and clients.
Emergency Contact List	Keep an updated list of emergency contacts visible to all staff.
Insurance Certificates	Maintain adequate insurance coverage for accidents and injuries.

In addition to ensuring legal compliance, maintaining occupational safety in a beauty salon is essential for safeguarding the health and safety of both staff and customers. An environment where risks are reduced is made possible with the assistance of appropriate documentation, such as employee training records and safety guidelines.

Updating safety procedures and conducting routine safety checks are crucial for adhering to new laws and industry standards. Salon owners can avoid mishaps and make sure that everyone has a good time by being proactive.

In the end, a salon’s dedication to workplace safety demonstrates its professionalism and concern for the local community. Setting safety first promotes a culture of accountability and respect among employees as well as helps to develop trust with clients.

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