Production control in a beauty salon: how to conduct

It takes more than just providing top-notch manicure and pedicure services to run a beauty salon. Keeping the workplace clean and safe for employees and customers is essential to the operation of the company. Production control can help salon owners maintain strict standards for safety and cleanliness in this situation.

A beauty salon’s production control consists of a collection of policies and procedures intended to oversee and control the standard of care and cleanliness of the rendered services. Every procedure, from sterilizing instruments to disposing of waste properly, needs to be properly thought out and carried out in order to reduce the possibility of contamination or infection.

An important factor in determining a beauty salon’s overall success is comprehending and putting production control procedures into practice. In addition to safeguarding the well-being of patrons and staff, it also improves the salon’s standing by guaranteeing that patrons feel secure and at ease during their visits.

Aspect	Description
Hygiene	Ensuring tools and equipment are clean and sanitized after each use to prevent infections.
Staff Training	Regular training for staff to stay updated on safety procedures and best practices.
Quality Control	Monitoring services to maintain high standards and customer satisfaction.
Regulatory Compliance	Following local health and safety regulations to operate legally and safely.
Waste Management	Proper disposal of waste materials

Contents

What is production control
Regulatory documents
Beauty salon data
Employees responsible for compliance with the PC
List of positions subject to periodic medical. examinations
Actions and substances that pose a potential danger
Events
List of planned studies
List of magazines, books and forms related to the implementation of the PPC
Implementation of the PPC
Conducting research – Hygiene Center or third-party organization
How to monitor the implementation of the PPK
Answers to questions
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What is production control

Production control measures how well hygienic and epidemiological regulations are being followed. Production control is implemented in accordance with PPK, a specially designed program.

PPK is a set of procedures used in a beauty parlor to guarantee that all SanPiN regulations are met by the establishment.

Sanitary regulations SP 1.1.1058-01 specify the requirements for industrial control. Moreover, by Federal Law No. 52-FZ, "On the Sanitary and Epidemiological Welfare of the Population," Article 32.

As per SP 1.1.1058-01, the PPC details:

a list of legislative documents regulating industrial control.
information about the beauty salon;
a list of employees who are responsible for industrial control and implementation of the PPC;
a list of positions that undergo periodic medical.examinations;
an indication of what actions or substances in the beauty salon pose a danger to clients and employees;
measures that allow maintaining sanitary and epidemiological requirements;
a list of planned studies;
a list of journals, books, forms and other forms of reporting related to the PPC.

Regarding the format in which the production control program will be written, there are no specifications. The organization has the discretion to draft the plan, and there are no format specifications.

Let’s examine how each program item is completed in more detail.

Regulatory documents

The legislative documents (SanPiN), rules, and guidelines pertaining to an organization’s compliance with industrial control are specified in this section.

These apply to beauty salons:

SP 1.1.1058-01;
Article 32 of Law No. 52-FZ;
SanPiN 2.1.2.2631-10.

Additionally recommended for medical organizations is SanPiN 2.1.3.2630-10 if the salon holds a medical license.

This list must be promptly updated, and the person in charge of the PPC and its compliance must keep a close eye on any modifications made to the documents.

Ensuring that the services rendered in a beauty salon are safe, up to par, and comply with all applicable health and safety regulations is the main goal of production control. It entails routinely keeping an eye on and maintaining hygiene standards, examining the caliber of products used, and making sure personnel are properly trained and following protocols. Salons can satisfy customers and adhere to regulations at the same time by closely monitoring these factors.

Beauty salon data

All of the organization’s information is contained in this section:

actual and legal address;
contact details – phone, email;
TIN;
KPP;
OGRN or OGRNIP
OKPO.

Employees responsible for compliance with the PC

This could be any of the staff members or the business owner of the beauty salon. An internal order appoints the responsible party. An employee who will cover for the primary responsible employee while he is away—on vacation or sick leave, for example—is also mentioned.

List of positions subject to periodic medical. examinations

All employees, no matter what kind of work they do, are required to go through a medical examination. These could be:

administrator;
manager;
hairdresser;
make-up artist;
cleaner of premises;
nail service master;
brow artist.

In a list or table, positions are shown without revealing each employee’s full name.

Actions and substances that pose a potential danger

A brief point that consists of:

process of providing services;
production and storage facilities;
workplaces.

Consider additional potentially hazardous items in your salon and add them to this list. This section doesn’t require any explanations.

Events

The criteria outlined in SanPiN are used to determine the list of events. The section includes information on the event’s name and frequency. Either a table or a list can be used to design this section, though the first option is more practical in terms of appearance.

Name of events	Frequency of production control
Checking the availability of certificates, SEZ, medical books and other documents that guarantee the safety of the materials used, services provided and tools used	Upon each receipt
Compliance with the regime of current and general cleaning	Constantly
Visual control over the implementation of sanitary and epidemiological requirements	Constantly
Checking the sanitary condition of the premises	Constantly
Checking the availability of cleaning equipment for staff	Once a month
Quality control of deratization and disinsection	Constantly
Organizing medical examinations of employees	In accordance with the schedule
Studying the efficiency of ventilation	Once every 3 years
Laboratory research	In accordance with the schedule
Providing information on the results of industrial control to the territorial department of Rospotrebnadzor	At the request of the supervisory organization
Informing the Rospotrebnadzor department about the measures taken to eliminate the identified violations	According to the deadlines specified in the resolution on the violation

List of planned studies

A separate table with laboratory studies and tests that can be used to determine whether the beauty salon complies with sanitary standards is provided. You must follow the instructions in the letter from Rospotrebnadzor No. 01 / 4801-9-32, dated April 13, 2009, when creating a list, as it specifies the required laboratory tests.

Here, you can also list the tests that staff members currently administer in beauty salons.

efficiency of working solutions for disinfection and cleaning. Checked daily using special indicator strips;
quality of pre-sterilization cleaning. Checked every day in an amount of at least 1% of the batch using an azopyram test;
correct operation of sterilization equipment – an autoclave or a dry heat sterilizer. Daily check using internal and external indicators of classes 4 and 5.

The main thing is that the PPC includes all of the specified sections as well as the SanPiN requirements; you are free to add more items to this list.

How to select a disinfectant and create a solution for pre-sterilization and disinfection of manicure tools

All documents pertaining to the execution of the PPC’s listed activities are listed in this section.

The journals found in a beauty salon are as follows:

Control of the sterilizer;
Control of the bactericidal unit;
Quality of the PSO;
General cleaning schedule journal.

Passports for supplies and equipment, contracts for the removal of solid waste, disinsection, and deratization, and staff sanitary books could also be on the list.

Implementation of the PPC

The Industrial Control Program’s draft is just the beginning. The program needs to be put into action after that.

Phases of the PPC’s implementation:

Appoint employees responsible for its implementation. The responsible person is appointed by order;
Conclude an agreement with the Center for Hygiene and Epidemiology or a specialized organization to conduct research. Research is carried out according to a schedule agreed upon with the enterprise. Objects of research and the frequency of their verification are presented in the table.
Determine how and by whom current studies will be carried out – sterilizer operation, quality of PSO, quality of disinfectant solutions. Usually this is done by masters during the work shift. Orders do not need to be issued for this, it is enough for this duty to be written in the job description;
Draw up a schedule of periodic medical examinations. The schedule includes the full name, position of the employee, as well as the planned date of the next medical examination. All employees of the beauty salon must undergo examination at least once a year.

Conducting research – Hygiene Center or third-party organization

Many of the studies that are part of the industrial control program cannot be carried out by employees alone. Water, lighting, microclimate, and other factors are tested by independent organizations.

It might be:

Center of hygiene and epidemiology;
A third-party accredited organization with a license to carry out this type of work.

The Hygiene Center must get in touch with the agency directly, submit an application, and specify which studies and how frequently they will be conducted in order for the assessment to be completed. Depending on the area, the agreement takes different forms.

Benefits of collaborating with SES under Rospotrebnadzor:

prices are lower than those of commercial organizations. For example, measuring microclimate parameters in the Hygiene Center will cost 800-100 rubles, and in a commercial organization – 2000-3000 rubles per workplace;
no need to worry about having a license and an accredited laboratory.

However, there is one major disadvantage to this collaboration: Rospotrebnadzor’s structural division of the Hygiene Center. The Hygiene Center is able to provide Rospotrebnadzor with information regarding the inspection’s findings, even though the services are being provided for a fee. This is complicated by the fact that inspectors will know precisely where to search for defects during a scheduled inspection. This is not a rule, but in practice, it frequently occurs when an inspection follows the SES studies and goes through all the flaws found during the studies, almost like a checklist.

The primary benefit of third-party organizations stems from their lack of affiliation with regulatory bodies. However, be sure the third-party organization you select has a license for research and laboratory activities in addition to an accredited laboratory.

How to monitor the implementation of the PPK

Monitoring is required for the Industrial Control Program’s implementation. The director or other designated staff members are in charge of carrying out all scheduled activities.

Among their duties are:

Involvement of organizations – commercial or the Center for Epidemiology, to conduct laboratory research and microclimate measurements according to the schedule. The same employees monitor the extension of the contract;
Conclusion of contracts for deratization and disinsection;
Drawing up general cleaning schedules – once every 7 days;
Drawing up a schedule of periodic medical examinations – once a year;
Monitoring how employees conduct independent research – azopyram test, testing the operation of a dry heat sterilizer using indicators, checking the quality of disinfectants;
Timely reporting of violations related to the PPC. For example, the appearance of mice. In addition to promptly reporting information, the employee also takes measures to eliminate – in the case of mice, call the deratization service;
Monitor the filling of the logs specified in the control program – the quality of the PSO, the operation of the sterilizer, general cleaning, the operation of the bactericidal unit;
Store all the results of laboratory tests of water, microclimate, illumination, humidity. This information may be requested by Rospotrebnadzor during an inspection.

The manager or other accountable staff members must also continuously check that the premises are hygienic.

Answers to questions

Does the PPC need to be registered with Rospotrebnadzor?

No, the industrial control program is an internal document that is only verified by the organization’s seal and the director’s signature.

The industrial control program is created by whom?

Both the business owner and any employee of the beauty salon are able to create the program. Additionally, the Hygiene Center and a few for-profit businesses offer IPC drafting services. The director of the beauty salon must approve the developed plan in any of the chosen options.

What penalties exist for violating the IPC or failing to apply it?

Should Rospotrebnadzor’s inspection reveal that the program is either completely absent or not being implemented, the business owner faces a fine ranging from 5,000 to 20,000 rubles. The inspectors may decide to halt operations for a period of three months.

During the inspection, which documents does Rospotrebnadzor ask to see?

The inspectors determine the precise list. Supervisory authority staff members are entitled to make the following requests:

PPC;
Contracts for disinfestation, deratization, medical examinations;
Contracts for laboratory research;
Results and conclusions of laboratory tests.

Do I need a PPC if I only offer hairdressing services and don’t offer manicure, pedicure, or other services?

In accordance with Rospotrebnadzor No. 01/4801-9-32, dated April 13, 2009, hair salons that do not offer manicure and pedicure services are not permitted to perform laboratory tests. However, the organization still requires an industrial control plan.

Manicurists should wear personal protective equipment; learn about the various risks in the salon and how to avoid them.

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3 comments on “What is production control for a beauty salon”

Yulia

Hi there, I’m an entrepreneur who leases workspaces to independent contractors. I don’t work in the salon myself, nor do I employ staff. I own the beauty salon, though. I have to keep up a production control program, right? What should I put in it, too?

Anastasia

Hi there, could you please let me know which regulations and orders apply to sanitary books and medical examination requirements for manicure masters?

Editorial

Greetings, Anastasia! As of this year, the Ministry of Health’s Order No. 29N, dated January 28, 2021, governs the process for medical examinations. At the link, you can view the most recent information about medical exams and books. There is also a link to the prescribed order.

In a beauty salon, production control is crucial to upholding high standards and guaranteeing client safety. It entails routine inspections and actions to keep an eye on the standard of care and sanitation standards. This guarantees that patients receive the greatest care possible and helps reduce any health hazards.

Salon operators are able to pinpoint areas that require improvement and take appropriate action by putting production control into place. This proactive approach fosters a positive reputation for the salon and aids in the development of trust with clients.

In the end, production control is about establishing a professional and secure atmosphere for both employees and clients. Beauty salons can deliver excellent services in a welcoming and safe environment by following these guidelines.